Digital Archiving Policy

Journal of Excellence in Management Sciences (JEMS) - Published by SMARCONS Publications

JEMS is committed to long-term preservation, integrity, and continued public access to its scholarly record. To support stable access over time, the journal maintains a layered digital archiving approach.

SMARCONS Journals ensures that all files are stored in universally recognized formats, such as PDF, to facilitate future access. Metadata for all articles is preserved in accordance with Dublin Core standards to maintain compatibility with archiving systems.

The editorial team of SMARCONS Journals – Journal of Excellence in Management Sciences (JEMS) is responsible for ensuring timely and accurate deposit of articles into the designated archiving platforms. Regular checks will be conducted to verify the integrity and accessibility of archived materials.
This policy is publicly available on the journal’s website to inform authors, readers, and stakeholders about our commitment to digital preservation. It will be reviewed annually to incorporate advancements in digital archiving technologies and standards.

Archiving and preservation services

Internet Archive
JEMS deposits published articles and associated public metadata in the Internet Archive to support long-term preservation and public access through a distributed repository.

PKP Preservation Network (PKP PN)
JEMS preserves journal content using the PKP Preservation Network, which follows the LOCKSS principle (“Lots of Copies Keep Stuff Safe”). This provides decentralized preservation across multiple nodes and supports continued accessibility even in cases of service disruption or journal discontinuation.

What is preserved

The journal preserves, at minimum:

  • the final published article files (PDF and any supplementary files), and
  • article-level metadata needed for discovery and archiving.

File formats and metadata quality

JEMS aims to preserve content in widely recognized, sustainable formats (e.g., PDF and other standard scholarly file formats where applicable). Article metadata are maintained in structured form to ensure compatibility with archiving and indexing systems.

Responsibilities and integrity checks

The journal’s editorial/technical team is responsible for:

  • ensuring timely deposit of published content to the stated preservation services; and
  • conducting periodic checks to confirm availability and accessibility of archived materials.

Policy availability and review

This policy is publicly available on the journal website and is reviewed periodically to align with developments in preservation standards and archiving infrastructure.

Contact: Questions about archiving may be directed to the editorial office: journals@smarcons.com

Digital Object Identifiers (DOI) Policy

JEMS assigns Digital Object Identifiers (DOIs) to published articles to ensure permanent, reliable linking, improved citation tracking, and stronger discoverability across scholarly systems.

DOI assignment and display

  • Each published article receives a unique DOI at the time of publication.
  • The DOI is displayed on the article webpage and within the article PDF.
  • Authors and readers are encouraged to cite articles using the DOI.

DOI registration and metadata

DOIs are registered and maintained through Crossref. JEMS ensures that DOI records include accurate metadata to support indexing, citation linking, and discovery.

DOI maintenance and updates

JEMS works to keep DOIs active and functional over time. If hosting locations or metadata change, the journal updates DOI resolution targets and metadata promptly to prevent broken links and ensure continuity.

Contact: Questions regarding DOI assignment or corrections may be sent to: journals@smarcons.com

Author Self-Archiving Policy

Journal of Excellence in Management Sciences (JEMS), Published by SMARCONS Publications

JEMS supports open access dissemination and encourages authors to share their work widely. Because articles are published under Creative Commons Attribution License (CC BY 4.0), self-archiving is permitted without embargo.

What authors may archive

Authors may deposit and share:

  • the final published version (Version of Record / publisher PDF) immediately upon publication; and
  • earlier manuscript versions (where relevant), provided they are clearly labeled.

Where authors may archive

Authors may share their work through:

  • institutional repositories,
  • subject repositories,
  • personal or institutional websites, and
  • academic networking platforms, provided the article is correctly cited.

Required attribution (simple rule)

When self-archiving, authors should include:

Benefits

Self-archiving increases visibility, accessibility, and citation potential, and supports compliance with funder and institutional open access requirements.

Contact: For clarification, contact: journals@smarcons.com